Highly Relevant Content for Newsletters and Social Media Platforms

The folks at Sherpa produce excellent annual email marketing benchmarking reports.   The latest proves three things, in Sherpa’s words (my emphasis added):

1. Tactically, email appears to have unlimited potential especially when integrated with emerging marketing channels like social media.
2. As a mature tactic, performance improvements are no longer measured in quantum leaps but in incremental steps.
3. But when multiple improvement tactics are combined, performance is accelerated.

This is great news for people who’ve seen incremental steps instead of quantum leaps in their e-newsletter efforts and wonder if they’re “doing it right.”

It also reinforces my evangelizing to use email alongside social media platforms. Once you’ve produced highly relevant content recycle and promote it! If you do nothing more than place your newsletter articles in your blog and promote it with a tweet, you’ll reap rewards.

Takeaways for financial professionals who start with e-newsletters

Producing “highly relevant content” is a challenge for everyone, according to the report (see below). Regulated financial professionals have the added burden of compliance concerns with their relevant content, so it’s understandable, but not wise, that some opt for cookie cutter solutions.

My clients don’t work for the kinds of  firms that churn out white papers and newsletters like snowflakes in Siberia — nor do they want to. But they know they need to produce quality content — from blog posts to newsletters and social media updates —  on a regular basis.  They often struggle to imagine how they’ll fit research and writing into their agendas, which is why they hire me.

Enter the editorial calendar

The first thing I do with a client is map out an editorial calendar. This gives us a publishing schedule and a backbone of subjects, which we supplement with news from the 24×7 media machine.  I speak in more detail on this in the video below. It might help you think through ways to use a ghost writer or editor.

The importance of a ghost writer with subject matter expertise

If you want to work with a ghostwriter or editor, before you hire someone on the basis of their ability to use proper grammar and punctuation, I suggest you also ascertain how much they know about your field. Someone who knows your competitive and regulatory landscape will be easier to work with and can cross-pollinate best practices.

For example, because I write primarily for attorneys, financial advisors and accountants, I’m tuned into the news items that have the greatest bearing on their practices. I understand the implications of topics like an SEC ruling and Fed Funds Rate changes.  My clients can rely on me to suggest topics to supplement the items on their editorial calendars, which eases their content production burden.

Help me help you*

One way to help your ghostwriter is to forward news digests from your professional associations and Google Alerts. One of my clients, an attorney, has certain publications on email auto-forward, which gives me plenty of material for two or three weekly blog posts and the occasional series of articles on a hot topic.

Bottom line, you can stay focused on your work AND produce quality content at a regular clip with the right team. Get with it!

*one of my favorite lines from Jerry Macguire

Strategy First, SPAM-Avoidance Second

WOW, it feels good when a stranger calls from two time zones away and says “Thanks to you I know everything I’ve been doing wrong.”

Disgusted by his email campaigns’ lousy open rate, he turned to Google. My blog posts kept turning up in his searches, where he learned that long subject lines with words like “Free” and “Limited Time Offer”  are surefire ways to shoot yourself in the foot.  YES, nice to know my blog is yielding high search rankings and helping people solve their problems.

He then went on to ask if I could write his email campaigns (double YES!)

Whiplash

Not so fast, Tam.  Turns out, he doesn’t know “who” his target market is or what triggers them to buy. A writer can’t get a foothold without that information. I can’t knowingly send a client’s money down the drain, and without a strategy, that’s what I’d be doing.

Although cliche, it’s nevertheless true: if you don’t know where you’re going, any road will get you there.

Management Secrets of the Grateful Dead

I was never a Deadhead but the MBA in me perked up at this article’s title in The Atlantic. Not one to tinker with perfection, I kept it for this blog post.

Who knew?

The Dead incorporated and pulled board members  from the band, its road crew and other members of their organization. They rotated the CEO position.

The ran a profitable merchandising division and “peace and love notwithstanding did not hesitate to sue those who violated their copyrights.”

They made the strategic decision to let fans tape their shows, which on one hand gave away recording revenues, but on the other, widened their audience. They figured (rightly) that “a ban would be unenforceable, and anyone inclined to tape a show would probably spend money elsewhere, such as on merchandise or tickets.”

A management professor quoted in the story called the Dead’s approach “strategic improvisation,” and observed that people are eager to attend his lectures on the band. “People are just so tired of hearing about GE and Southwest Airlines.”

It’s one of the most profitable bands of all time.

John Perry Barlow, the group’s lyricist cum-Fellow at Harvard Law School’s Berkman Center for Internet and Society, observed

What people today are beginning to realize is what became obvious to us back then — the important correlation is the one between familiarity and value, not scarcity and value…if I give my song away to 20 people, and they give it to 20 people, pretty soon everybody knows me, and my value as a creator is dramatically enhanced.

So perhaps it’s karma, not just deliciousness, that made Wavy Gravy and Cherry Garcia bestsellers for Ben & Jerry’s?

Prompts for Professionals

• If you’ve read this far, it probably has something to do with the novel nature of the subject. Try something refreshing for your next blog post or newsletter.
• The article said that the band pioneered ideas and practices that have been embraced by corporate America, most famously the Dead’s intense focus on its most loyal fans. Ask your blog or newsletter readers  what they would like you to do in addition to or instead of what you’re doing for them now. If you don’t, someone else will.
• The University of California at Santa Cruz is curating the band’s archive of commercial recordings, videos, press clippings, stage sets, business records and correspondence using a form of crowdsourcing. They’ll post as much as possible online and let Deadheads contribute what they know about the items. If you don’t have a blog, get one and start crowdsourcing best practices, war stories, whatever. If you work at it, your blog could become the go-to place for existing and prospective clients to search for answers and community.  I do this with my occasional posting of WORST communications practices by financial professionals — people inevitably chime in.

Home Office Design Tips — From a Financial Advisor?

In my occasional series of crappy newsletters, here’s another, sent by a financial planner.

The only professional I want to get office design tips from is an interior designer or furniture vendor.

With financial reform and the worldwide economic meltdown on most everyone’s mind, sending a newsletter with fluff like this makes me question whether this advisor is in the loop or out to lunch. C’mon, talk to me about something you’re a credentialed expert in!

Oh, the money saving tips? Crap I could get from Reader’s Digest like take your lunch to work instead of eating out and get DVDs free at the public library instead of renting them. You must be kidding.

This is another fine example of sending something for the sake of sending something. This advisor needs an editorial calendar. Big Time.

Oh, and the last straw? She actually PAID a vendor to give her a proverbial communications black eye.

If your boilerplate requires you to disclaim giving financial advice, at least print some material that verges on the topic!

Sheesh.

PIMCO’s Ring of Fire

Scroll down for writing prompts, bloggers & newsletter writers.

In my occasional series of publicly (and respectfully) editing business writing, this time I offer unsolicited advice to PIMCO, a leading global investment management firm, which publishes respected and widely-read newsletters.

Today I read  The Ring of Fire, written Mr William H. Gross, a founder of PIMCO who oversees the management of more than $800b of fixed income securities (among many other things). It started off well enough with a personal reflection on his long and distinguished career and the careers of others, but I’d have shortened this part by a couple of paragraphs.

Then the segue:

There have been numerous changeups and curveballs in the financial markets over the past 15 months or so. Liquidation, reliquidation and the substituting of the government wallet for the invisible hand of the private sector describe the events from 30,000 feet. Now that a semblance of stability has been imparted to the economy and its markets, the attempted detoxification and deleveraging of the private sector is underway.  Having survived due to a steady two-trillion-dollar-plus dose of government “Red Bull,” Adderal or simply black coffee, the global private sector is now expected by some to detox and resume a normal cyclical schedule where animal spirits and the willingness to take risk move front and center. But there is a problem. While corporations may be heading in that direction due to steep yield curves and government check writing that have partially repaired their balance sheets, their consumer customers remain fully levered and undercapitalized with little hope of escaping rehab as long as unemployment is at 10-20% levels worldwide. “Build it and they will come” is an old saw more applicable to Kevin Costner’s Field of Dreams than today’s economy. “Say’s Law” proclaiming that supply creates its own demand is hardly applicable to a modern day credit-oriented society where credit cards are maxed out, 25% of homes are underwater, and job and income creation are nearly invisible.

OK, before you look at my table of edits below, ask yourself “What does he want me to know? What should I expect next?” Myself, I didn’t predict that he’d head into a global economic analysis since the segue focused exclusively on America. This isn’t fiction, or even narrative nonfiction,  Mr Gross, this is business writing. Point the headlights where you intend to steer the vehicle.

Surgical edits to what WAS written

I’ll say this, the article is full of writing prompts

My editing scalpel safely retired to the autoclave, I took some points from Mr Gross’ article to help bloggers and newsletter writers in search of a juicy topic.

• The PIMCO Ring of Fire includes the US, Japan and six European countries whose public debt is most likely to reach 90% of GDP (with an ensuing 1% fall in growth). If you look at the graph (a nice one) you’ll see that the countries identified as less likely than those in the Ring of Fire to stumble are Sweden, Germany, the Netherlands, Canada, Norway, Finland, Denmark and Australia. Mr Gross says these countries are “considered to be most conservative and potentially more solvent, with the potential for higher growth.” If you’re a Forex trader advisor or investor, does this have any bearing on your recommendations or holdings?

• Mr Gross argues for tilting growth-focused (and currency) assets toward countries like China, India and Brazil. What’s your position and why, advisors and investors?
  

• If you want to avoid developing economies, Mr Gross says look north to Canada, our more conservative neighbor (I wrote about this here). He also says to avoid the UK. How does this inform your investment strategy?
  

• Last year Denmark (one of the countries farthest from the Ring of Fire) was named “The happiest country on Earth” by social scientists at Blue Zones Project . ABC ‘s 20/20 story homed in on the social egalitarianism of Danes, who don’t derive great personal status from their job choices. “Denmark is what is called a ‘post consumerist’ society. People have nice things, but shopping and consuming is not a top priority. Even the advertising is often understated. Along with less emphasis on ‘stuff,’ and a strong social fabric, Danes also display an amazing level of trust in each other, and their government.”  Comment on what this might foretell about the path of American deleveraging– do the Danes lead you to believe the deleveraging Mr Gross describes might not be all that bad after all?

• While we’re on the subject, Danes pay some of the highest taxes in the world — between 50 percent and 70 percent of their incomes. In exchange, the government covers all health care and education, and spends more on children and the elderly than any country in the world per capita. What say ye about health insurance reform, Americans?

• In the most recent study of happiness, directed by University of Michigan political scientist Ronald Inglehart and administered from Stockholm, “the survey found that freedom of choice, gender equality, and increased tolerance are responsible for a considerable rise in overall world happiness. The results shatter the more simplistic and traditionally accepted notion that wealth is the determining factor, says Inglehart.”  Is it possible that we Americans can learn to see ourselves — and each other — differently after this shared economic hardship?

Six Shortcuts to a Knee Whack

We all love shortcuts, but sometimes they backfire.

I see professionals in financial services and the law taking shortcuts with their newsletters and  email marketing efforts all the time.  Nothing’s worse than a self-inflicted knee whack.

Be sure to scratch these six shortcuts off your list — they’ll definitely get you into trouble.

1. Add everyone from your Rolodex into your email subscriber list/ troll for email addresses online/ buy a list of email addresses

• To comply with CAN-SPAM guidelines, each person on the list must OPT IN, verbally or otherwise
• This shortcut violates the service terms of every internet service provider (ISP) think: Yahoo, Hotmail, Gmail etc
• It really irritates recipients, making them likely to report you as a spammer
• ISPs and corporate email services are aggressively scrubbing unsolicited email from recipient mailboxes. The more services that block you today, the more services are likely to block you tomorrow

2. Send bulk email from your own outbox

For an average-sized email list you can send a monthly newsletter for $30-50. Here’s what you get in exchange  for your pittance:

• Handling subscribe and unsubscribe requests according to federal guidelines
• Automated management of  bounced emails and your email list
• Dealing with spam complaints made against you
• More of your messages hit the inbox instead of the spam filter.  Email services have  relationships with ISPs that you  don’t have and can’t afford to develop

3. Make it easier for readers to hit “spam” than to un-subscribe

If you’re emailing to the US, you must provide a mechanism for recipients to stop receiving your messages. Don’t hide or minimize the unsubscribe link in your email.

When someone hits “spam” or labels your email “junk” your reputation with the ISPs takes a hit (they’re watching). If you earn a reputation with one or more ISPs as a spammer, it’s almost impossible to get your messages delivered anywhere.  While results vary by the filter policy of each ISP,  the 2008 Lyris report says it’s the sender’s reputation driving 25% of messages to the SPAM folder.

Bottom line: you don’t want to talk to people who don’t want to hear from you.

4.  Load up your message with “spammy” words

With 15% of all reported spam last month was finance-oriented, ISPs are aggressively scrubbing emails with references or offers related to money, the stock market or other financial “opportunities” including investments, credit reports, real estate and loans. Here’s a partial list of words that typically trip the spam filters.

5.  Bombard your list

In a study by Merkle this year, the main reasons subscribers choose to opt out of email programs are perceived irrelevance (75%) and sending too frequently (73%).

Promotional emails were deemed the most intrusive. Solution? Make your newsletter informative, not promotional.

Merkle reported that 20% of those receiving e-newsletters thought they were worthy of reading,which means 80% thought what they received was crap. Further, people reported receiving on average,about eight newsletters each month. That’s a heap of competition for YOUR customers’ attention.

6. Send crap for the sake of sending something

I receive a monthly newsletter from an Infiniti car dealer. I look forward to it for the same reason some people watch horror flicks.One edition was devoted to movie trends and the price of popcorn while another included a series of profiles of famous explorers from the 15th  century.

Crap.

I’m not imaginative enough to tie movies and explorers to the latest model sports car; this dealer doesn’t even try!

The surest way to avoid sending crap is to devise an editorial calendar. Without one, you risk losing subscribers. Or you’ll only keep subscribers like me who want to mock you in their blogs.

For more information here’s a download of a CAN-SPAM guide and a PowerPoint with more details.

Burned by Boilerplate

As we hurtle towards 2010 some financial advisors and life insurance agents keep communicating like it’s 1999.

The boilerplate communications racket

In the past week I got two identical Thanksgiving e-cards from different reps of the same general agency. Uh oh. It started with an email inviting me to “click here and view the card on a secured site…” which launched a browser, inside of which played a little flash file of autumnal photos — an animated version of the cheesiest Hallmark card ever printed. It was “customized” with the name of its sender.

Awash in meaninglessness

This week I got this email from a rep that said:  “Every few months, I try to keep my clients and friends up-to-date with current financial issues or critical concerns…” and once again I was invited to view this important update by linking to a secured site.

She set my expectations right up front by promising “up-to-date with current financial issues or critical trends.” I don’t know about you, but I thought  “financial issues or critical trends” might include  something like financial services reform and how this rep is going to go above and beyond the  regs to assure my confidence. Or perhaps a report on how how certain classes of annuities performed… How naive of me.

I clicked the link and got a flash-powered thingy that looked like a PowerPoint deck. The lead screen made the further promise “Providing valuable information of particular interest to you.” Wow, to me!

I then learned that (gasp) “Most people are frustrated by the amount of income tax they’re paying.” Really?

Next came a little lesson on the miracle of compounding interest. Be still my beating heart.

At the end I learned that there was a difference between tax-deferred and taxable income. A targeted message if ever there was one.

And what was the conclusion?  “There could be ways to reduce your tax liability and optimize growth!“  You’re kidding!  Somebody thought of that?

Then there was the lame call to action “Please provide information.” Clicking through I faced a comment box and the warning that I should allow 48 hours for a representative to get back to me. 48 hours? No one in 2009 is going to be that patient. If they want a product they could already buy it online in 48 hours.

You need to stop this. Right now!

I know you work under compliance regs and some companies and agencies are tougher than others.

I also know that these boilerplate services cut deals with the companies and agencies.

Still, there’s no excuse for sending out crap, absolute crap. If your compliance department won’t allow anything besides this boilerplate pablum, abstain altogether.

If your company has an approval process for customized communications, get on the stick! If not, pick the phone off  its cradle and call your clients to wish them a happy new year. THAT will get their attention.

Authenticity can’t be bought, but is priceless

If you’re doing a mass customization communications campaign, do the job properly. For clues of where this boilerplate went into the ditch, look for my snarky comments above in blue.

If this all sounds like work, you’re right. Tell you what, give me a copy of your compliance requirements and I’ll devise a compliant communications strategy.

Devising your Editorial Calendar

Exhortations to “publish, publish, publish” forget the most important advice: publish something worthwhile. To communicate in a meaningful way build an editorial calendar and stock your content pantry.

Building blocks for an editorial calendar

Seasonality. The US tax season drives business to accountants, but also  drives a spike in calls to financial advisors and some attorneys. Surely there is seasonality in your business, too. What seasonal issues do your clients face? Can you come up with one for each month of the year?

Key Messages. One of my clients is a JD-CPA who specializes in estate and succession planning. His newsletter’s target audience are accountants and financial planners. He writes about triggering events in their clients’ lives that might cause them to consult with an estate planning professional, making liberal use of case studies. What are the top ten things your clients need to know? What are the top five mistakes your clients made before working with you? What are the three most expensive errors your clients make when trying to go it alone?

Political calendar. Here in the States, 2010 is an election year, so candidates will be talking about change. Seize the momentum and prepare a series of articles or posts on topics likely to get news coverage. If you play your cards right (or hire a public relations pro) you might have the good fortune of being quoted by mainstream media.

The 24×7 news cycle. You can’t plan ahead for all breaking news, but you can capitalize on it. Once you know your key messages you’ll be surprised how often something in the news prompts you for a blog post or newsletter article.

Build a content pantry of key messages

Back in ye olde days (before 1980 or so!) people stocked “staples” in their kitchens/pantries including flour, sugar, salt, baking powder, herbs, spices…you get the idea. This made it easy to whip up a myriad of dishes with the addition of items that can’t sit on the shelf as long.

Think of your key messages as a “content pantry.” One of my clients, a mortgage planner, has this in his content pantry:

• A written mortgage planning philosophy
• Case studies of how people in various phases of life can apply his philosophy
• A recommended process for people to find and finance the right house
• Case studies of refinancing strategies gone well and gone badly
• Some mortgage planning tools like a Household Blended Debt Rate calculator
• A list of mistakes people often make when house/mortgage shopping

Add a seasonal calendar

The mortgage planner’s calendar includes:

• First Quarter:
  • Good financial/budgeting hygiene
  • Planning ahead to making deposits on colleges (refi may be in order)
  • Tax season
• Second Quarter:
  • People start thinking about selling their home
  • Get a mortgage plan before falling in love with a house
  • Local stats on home values, appreciation,  school boundary changes & other things of interest to shoppers
• Third Quarter:
  • Basic financial advice (evergreen topics)
  • Reminders to come in for an annual mortgage review
  • Looking ahead at funding college
• Fourth Quarter:
  • September is Life Insurance Awareness month; he talks about the role of insurance in an overall mortgage strategy
  • Year-end/first-of-year planning topics (might include refi)

Ready to publish

This client is basically ready to go. When something hits the news, he already has key messages from which to base commentary. How’d he get to this point? I helped.

You can do this, too. What are you waiting for?

The Company you Keep

Mom’s advice still holds: you’re known by the company you keep. Since 15% of all reported spam  last month was finance-oriented, Internet Service Providers (ISPs) are scrubbing emails with references or offers related to money, the stock market or other financial “opportunities” including investments, credit reports, real estate and loans.

What’s this mean for legitimate financial services emailers? You’ve got to fight harder to keep your own reputation intact. The good folks at Listrak give great advice including pruning your subscriber list and asking subscribers to re-opt-in from time to time.

Here’s the exciting news for legitimate emailers:  ISPs have added a new metric to the reputation measurement – level of subscriber interaction and engagement. ISPs can tell who opens and clicks on a message and who ignores or deletes it. More importantly, they monitor how many subscribers click “this is not spam” if the message is delivered to the junk mail folder instead of the inbox. Monitoring subscriber engagement lets the ISP know which senders are delivering relevant content that subscribers want and which ones, like spammers, are continuing to blast out message after message even if no previous action has been taken (emphasis added).

Takeaways:

• Keep email content brief. Link elsewhere for the full story
• Engage subscribers with surveys, downloads and linked graphics
• All email templates have a built-in forward feature, but it can only help to suggest specific possible recipients, for example:
  • A coworker whose spouse was recently laid off
  • A neighbor whose house has been languishing on the market
  • A relative whose adult children have moved back in

If your content isn’t engaging, it’s more likely to be trapped in a spam filter. Call me to develop a content strategy that keeps receivers engaged and sending you referrals.

Low-Jargon Financial Blogs & Newsletters

I write blogs and newsletters for attorneys, advisors and accountants. These professionals often need to provide complex information without making their clients’ eyes glaze over.

Professionals  with compliance/malpractice concerns  too often navigate the middle of the road where nothing meaningful is communicated. Some admit they hope readers will pick up the phone and call for clarification “on the clock.” Bad strategy.

Everyone faces this challenge of writing thorough-yet-understandable communications  from time to time. Here are writing tips for newsletter or blog writers who aspire to communicate without using jargon on one hand, or dumbing down the message on the other.

It’s a conversation, not a treatise

• Provide links to jargon, technical definitions and 50-cent SAT words like “treatise.” This way, everyone can get as much info as they need on their own and your writing doesn’t bog down
• Don’t mistake your articles for term papers!
  • Use headers, bolds and links to enable (gasp) skimming
  • Avoid passive voice; use active voice
  • Write to the appropriate reading level of your audience
    • Run your copy through a fog index calculator (tells the number of years of education needed to understand what you’ve written)
    • If you use Google Docs, click Tools>Word Count and find the analysis at the bottom
• You’re not a professor
  • Don’t try to tell everything you know about the subject. Pare it down to the essentials
  • For weighty topics, write a series of short articles
  • Provide an intro to the topic in your newsletter and link to your blog/elsewhere for details. If you can find a video (or make one yourself) your audience will be grateful. Here’s how one of my clients does it
  • Leverage industry videos and handouts (be sure to comply with licensing and copyrights)

Engage readers

• Invite them to leave comments and comment on those of others
• Offer a free worksheet to help them apply the information to their lives — invite them to review the information with you off the clock, if appropriate
• Ask readers to weigh in on a topic by linking to a survey that gives them the option to see how their answers compare to those of other respondents
• Poll readers for future articles on similar/related subjects

Brains need variety

• 

  This infographic is from a parody site

  Use stories – our brains are wired for stories -and people “find” themselves in them.

• Use case studies for the same reasons

• Link to a narrated presentation deck or video to stimulate the story-receptive part of readers’ brains. One of my clients does this very well

• Use  infographics or produce your own charts and tables. FlowingData is a great resource to learn about them and you might find one to use there

What techniques have you or others used to make complex information digestible? What have you seen out there that turns you off? 

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